Tenders, particularly open tenders, present a coveted opportunity to win new contracts for your business. While it’s a lucrative proposition, winning tenders isn’t necessarily a piece of cake. Apart from the complexity and uncertainty involved, suppliers also have to face fierce competition.
Considering how complicated the tendering process can be, it’s important to put your best foot forward by avoiding costly mistakes. If your tenders are failing to impress buyers, let us help you. In this post, we’re summarising common errors suppliers should avoid when putting together a tender proposal. Take a look.
Seeking Wrong Tenders
There are several tenders out there, but not every tender is profitable for your company. Rather than taking on too much and spreading yourself thin, it’s better to be selective when it comes to tenders. Choose tender opportunities that promise odds in your favour. You don’t want to waste time and money on tenders you have no chance of winning.
Misunderstanding Client’s Needs
When competing for NSW etendering, remember that the focus should be on the prospective client. Therefore, it’s paramount that you thoroughly and clearly understand the client’s requirements. From misunderstanding the question to giving incomplete information, such mistakes show that you failed to understand the buyer’s needs.
Neglecting Consistency & Honesty
Buyers are not looking for exaggeration and false claims. They can easily tell when a company is overstating its capabilities. And doing something like that can create a poor impression and take you out of the competition. Therefore, you should stick to drafting an honest and consistent proposal. Try to be succinct and clear.
Every tender specifies what suppliers need to provide as well as the proposal format or template. Any kind of non-compliance and your company will be out of the running. That’s why it’s essential to meticulously follow every direction.
Grammatical errors may not seem like a big concern when you are competing for a high-value contract. But something as insignificant as a spelling or grammar mistake can have serious consequences. Such errors make you come across as careless. We cannot emphasise enough the importance of proofreading proposals before submission.
Just Focusing on Price
There’s no question that price is an important factor in your tender proposal. However, there is a common misconception that the lowest price is bound to win. Evaluators tend to look at other factors as well. Even if your price isn’t the lowest, but you meet or exceed every criterion set by the client, there’s a good chance of winning.
Forgetting Important Documentations
When a buyer puts out a tender, they will likely require competitors to submit a range of supporting documents. And your proposal will be at fault if you forget to attach one of these documents. In fact, the evaluator may even decide to disregard the entire tender.
Attaching essential documentation is a basic requirement. Make sure to stay on top of it.
You won’t have a chance to win if you’re unable to submit your proposal on time. All the resources you dedicate to drafting a proposal will go to waste if you fail to meet the deadline. Understanding the requirements, gathering necessary documents, writing proposals and other aspects of tendering take time. You should never leave submission to the last second. Something as trivial as poor network or technical difficulties can lead to late submission.
The Bottom Line
Competing for tenders can be quite time-consuming. You need a skilled team that’s capable of putting together a compelling and error-free proposal. If you lack the necessary skills, it would be better to let a specialist agency take over.